Microsoft Excel 2016 Intermediate Training Course Outline

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Excel Training CoursesThis one-day Microsoft Excel 2016 Intermediate Training Course builds on the skills and concepts taught in Excel 2016: Basic. Students will learn how to use multiple worksheets and workbooks efficiently, and they will start working with more advanced formatting options including styles, themes, backgrounds, and watermarks. They will also learn how to create outlines and subtotals, how to create and apply cell names, and how to work with lists and tables. Students will save workbooks as Web pages, insert and edit hyperlinks, and save a workbook as a PDF file. This course also covers worksheet auditing and protection, file sharing and merging, and workbook templates. Delivered in AberdeenEdinburghStirlingGlasgowFifeLondonAberdeenshireDundeeAngusPerth and most UK locations.
Contact us for further details.

Course objectives

After completing this course, students will know how to:

  1. Freeze panes and split a worksheet; open and arrange a new window with the current worksheet content; hide and unhide data; set print titles and page breaks to optimise print output; insert different even and odd headers; manage multiple worksheets; link worksheets by using 3-D formulas; add a Watch window; create and manage links between workbooks.
  2. Apply special and custom number formats; control the display of zero values; apply and modify themes; merge and split cells; change the orientation of data in cells; transpose data; use Paste Special operations, and add a background color and a watermark.
  3. Create an outline and consolidate data; create custom views to save different sets of worksheet display and print settings; create subtotals in a list; use multiple subtotal functions
  4. Define and apply cell and range names; use names in formulas; and define and apply 3-D names.
  5. Sort and filter data; create, format, and name a table, and add rows and columns; use structured references.
  6. Save and publish a worksheet as a Web page; insert and edit hyperlinks; publish a worksheet; and send a worksheet as an e-mail attachment.
  7. Use auditing features; add comments to cells and workbooks; protect a worksheet or part of a worksheet; protect the workbook structure; share, merge, and track changes in a workbook; find and remove hidden and personal data in a workbook; and mark a workbook as final.
  8. Change Excel’s default application settings and customize the ribbon; create and modify templates.

Course contents

Managing workbooks and worksheets
Viewing large worksheets 
Printing large worksheets 
Working with multiple worksheets 
Linking worksheets with 3-D formulas 
Using multiple workbooks 
Linking workbooks 

Advanced formatting
Using special number formats 
Working with themes 
Other advanced formatting 

Outlining and subtotals
Outlining and consolidating data 
Creating subtotals 

Cell and range names
Creating and using names 
Managing names 

Data structure and tables
Sorting and filtering data 
Working with tables 

Web and sharing features
Saving workbooks as Web pages 
Using hyperlinks  

Documenting and auditing
Auditing features 
Comments in cells and workbooks 
Protection 
Workgroup collaboration 

Application settings and templates
Application settings 
Working with templates 

Prerequisites

Before taking this course, you should be familiar with personal computers and the use of a keyboard and a mouse. Furthermore, this course assumes that you've completed the Excel 2016: Basic course or have equivalent experience.

Target Audience

Beforetaking this course, you should be comfortable using a personal computer and Microsoft Windows. You should have some experience using Microsoft Excel. You will get the most out of this course if your goal is to become proficient in such tasks as consolidating data, sorting and filtering lists, using special formatting options, using templates, using error tracing features, protecting worksheets, and linking worksheets and workbooks.

Courseware

A course manual together with supporting exercise files will be provided and delegates will find this valuable for further study, revision and reference.

Certification Track

For comprehensive training, you should complete all of the following courses: Excel 2016: Basic, Excel 2016: Intermediate, and Excel 2016: Advanced.

What's New in Excel 2016

Excel 2016 for Windows has all the functionality and features you're used to with some added features and enhancements and the best new features from Office 2016. Here are some of the top new and improved features for Excel 2016:

Six new chart types

Visualizations are critical to effective data analysis as well as compelling storytelling. In Excel 2016, we've added six new charts—with the same rich formatting options that you are familiar with—to help you create some of the most commonly used data visualizations of financial or hierarchal information or for revealing statistical properties in your data.
Click Insert Hierarchy Chart on the Insert tab to use the Treemap or Sunburst chart, click Insert Waterfall or Stock Chart for Waterfall, or click Insert Statistical Chart for Histogram, Pareto, or Box and Whisker. 
Or click Recommended Charts > All Charts to see all the new charts.

Get and transform (Query)

Before analysis can begin, you must be able to bring in the data relevant to the business question you are trying to answer. Excel 2016 now comes with built-in functionality that brings ease and speed to getting and transforming your data—allowing you to find and bring all the data you need into one place. These new capabilities, previously only available as a separate add-in called Power Query, can be found natively within Excel. Access them from the Get & Transform group on the Data tab.

Get and transform (Query)

Before analysis can begin, you must be able to bring in the data relevant to the business question you are trying to answer. Excel 2016 now comes with built-in functionality that brings ease and speed to getting and transforming your data—allowing you to find and bring all the data you need into one place. These new capabilities, previously only available as a separate add-in called Power Query, can be found natively within Excel. Access them from the Get & Transform group on the Data tab.

One click forecasting

In previous versions of Excel, only linear forecasting had been available. In Excel 2016, the FORECAST function has been extended to allow forecasting based on Exponential Smoothing (such as, FORECAST.ETS() …). This functionality is also available as a new one-click forecasting button. On the Data tab, click the Forecast Sheet button to quickly create a forecast visualization of your data series. From the wizard, you can also find options to adjust common forecast parameters, like seasonality, which is automatically detected by default and confidence intervals.

3D Maps

Our popular 3D geospatial visualization tool, Power Map, has been renamed and is now available to all Excel 2016 customers and is built into Excel. This innovative set of storytelling capabilities has been renamed 3D Maps and can be found along with other visualization tools by clicking 3D Map on the Insert tab.

PivotTable enhancements

Excel is known for its flexible and powerful analysis experiences, through the familiar PivotTable authoring environment. With Excel 2010 and Excel 2013, this experience was significantly enhanced with the introduction of Power Pivot and the Data Model, bringing the ability to easily build sophisticated models across your data, augment them with measures and KPIs, and then calculate over millions of rows with high speed. Here are some of the enhancements we made in Excel 2016, so that you can focus less on managing your data and more on uncovering the insights that matter.

Automatic relationship detection discovers and creates relationships among the tables used for your workbook’s data model, so you don’t have to. Excel 2016 knows when your analysis requires two or more tables to be linked together and notifies you. With one click, it does the work to build the relationships, so you can take advantage of them immediately.
Creating, editing and deleting custom measures can now be done directly from the PivotTable fields list, saving you a lot of time when you need to add additional calculations for your analysis.

Automatic time grouping helps you to use your time-related fields (year, quarter, month) in your PivotTable more powerfully, by auto-detecting and grouping them on your behalf. Once grouped together, simply drag the group to your PivotTable in one action and immediately begin your analysis across the different levels of time with drill-down capabilities.

PivotChart drill-down buttons allow you to zoom in and out across groupings of time and other hierarchical structures within your data.

Search in the PivotTable field list helps you get to the fields that are important to you across your entire data set.
Smart rename    gives you the ability to rename tables and columns in your workbook’s data model. With each change, Excel 2016 automatically updates any related tables and calculations across your workbook, including all worksheets and DAX formulas.

Multiple usability improvements have also been made. For example, delayed updating allows you to perform multiple changes in Power Pivot without the need to wait until each is propagated across the workbook. The changes will be propagated at one time, once the Power Pivot window is closed.
 
Multi-select slicer
Now you can select multiple items in an Excel slicer on a touch device. This is a change from prior versions of Excel where only one item in a slicer could be selected at a time using touch input. You can enter Slicer multi-select mode by using the new button located in the Slicer’s label.

Publish and share your analysis with Power BI

A report is not complete without being able to share it with the right people. Once you’re finished preparing your data analysis, you can share it with your workgroup or clients through Power BI with just one button. Once published to Power BI, use your data models to quickly construct interactive reports and dashboards. With Excel Online support built into Power BI service, you can also display your fully formatted Excel worksheets as well.

Quick Shape Formatting

This feature increases the number of default shape styles by introducing new “preset” styles in Excel.

Insert pictures with the correct orientation

With automatic image rotation, once you insert an image into Excel, it automatically rotates the picture to match the camera’s orientation. You can manually rotate the image to any position after insertion. Note that this only affects newly inserted images and does not apply to pictures in existing documents.

Do things quickly with Tell Me

You'll notice a text box on the ribbon in Excel 2016 that says Tell me what you want to do. This is a text field where you can enter words and phrases related to what you want to do next and quickly get to features you want to use or actions you want to perform. You can also choose to get help related to what you're looking for, or perform a Smart Lookup on the term you entered.


Insights into what you're working on

The Insights pane, powered by Bing, offers more than just definitions. When you select a word or phrase, right-click it, and choose Smart Lookup, the insights pane will open with definitions, Wiki articles, and top related searches from the web. You can also get to Smart Lookup any time by going to Review > Smart Lookup and entering a query there.

Ink Equations

Including math equations has gotten much easier. Now, you can go to Insert > Equation > Ink Equation, any time you want to include a complex math equation in your workbook. If you have a touch device, you can use your finger or a touch stylus to write math equations by hand, and Excel will convert it to text. (If you don't have a touch device, you can use a mouse to write, too). You can also erase and select and correct what you've written as you go.

Simpler sharing

Choose Share on the ribbon to share your spreadsheet with others on SharePoint, OneDrive, or OneDrive for Business.
These changes bring together two key aspects of collaboration: who has access to a given document and who is currently working with you on the document. Now you can view both pieces of information in one place from the Share dialog box.

 Improved version history

Now you can go to File > History to see a complete list of changes that have been made to your workbook and access earlier versions.  
Note   This feature is only supported for files stored on OneDrive for Business or SharePoint.

New themes

There are now three Office themes that you can apply : Colorful, Dark Gray, and White. To access these themes, go to File > Options > General, and then click the drop down menu next to Office Theme.

Data Loss Protection (DLP) in Excel

Data Loss Protection (DLP) is a high-value enterprise feature that is well loved in Outlook. We are introducing DLP in Excel to enable real time scan of content based on a set of predefined policies for the most common sensitive data types (e.g., credit card number, social security number, and US bank account number). This capability will also enable the synchronization of DLP policies from Office 365 in Excel, Word, and PowerPoint, and provide organizations with unified policies across content stored in Exchange, SharePoint and OneDrive for Business.  

Take an Excel 2016 course to discover more!