Project 2013 Advanced Course Outline

Home PageTraining CoursesProject Training Courses

Project Training CoursesThis Project Management course builds on the concepts and skills taught in MS Project 2013: Basic or Basic/Intermediate.

Students will learn how to work with templates, create baseline plans, monitor and update projects, analyse project statistics, handle delays and conflicts, create reports, consolidate project files, share resources, and customise Project. Students will also learn how to communicate project information by using Project Server 2013 and how to integrate Project data with other Office applications. Contact us for further details.

Course Contents

Session 1 Tracking a Project
Critical path
Tracking a Project
Baselines
Earned Value
Earned value terms:
 
Session 2 Reporting & Printing
Print a view or report
Print a view
Reports
Viewing Reports
Visual Reports
Create a visual report by using a template
What You Can Print
Reports by Report Type
Create a Visual Report of Project data in Excel
Creating Reports
PDF or XPS
Custom Fields and Tables
 
Session 3 Managing the Project
Management Criteria
Display progress data
Planned Dates
Actual Dates
Scheduled Dates
Variance
Managing Resources
Identifying Resource Over-allocations
Resolve Resource Over-allocations Manually
Task Inspector
Resolve Over-allocations Using Resource Leveling
WBS Codes and Viewing a WBS
What is a work breakdown structure code?
Displaying outline numbers
Displaying the WBS column
Why use Custom WBS Codes
Renumber the custom WBS codes of tasks
 
Session 4 Advanced Techniques and Analysis
Custom time period tracking
Task Usage and Resource Usage views
Work Contours
Changing contours
Charting Data
Import XML Files
To import the file as a new file.
Import Tasks from Outlook
 
Session 5 Multiple Projects and Resource Sharing
The Resource Pool
Create a resource pool from an existing project and share the resources
Updating the Resource Pool
Update resource availability or cost information
Stop sharing resources (temporarily)
Stop sharing resources from a Resource Pool (permanently)
Consolidating projects
When to use a master project and subprojects
Compare Project Versions
 
Session 6 Managing the Project
Display progress data
Planned Dates
Actual Dates
Scheduled Dates
Managing Time
What information is available?
Variance
Modify it According to Current Information
Managing Resources
Identifying Resource Over-allocations
Creating a budget
Creating a budget by using a bottom-up method
Creating a budget by using a bottom-up method
 
Session 7 Templates
Templates
Templates shared with other Project users.
Use a Sample Template
Save a Project as a new Template
Global Template
Sharing Custom Elements Between Project Plans
 
Session 8 Customising MS Project
Custom Reports
Custom Views
Combination views
Create a combination view
Custom Tables
Adding Columns to Tables
To add columns
Custom Filters
Editing a Filter
Custom Filter Values
The Filter Definition dialogue box
Interactive Filters
Customising the Ribbon
Hiding and displaying buttons
Adding pre-defined groups to a Ribbon tab
 
Session 9 Macros Overview
Macros
Macro Recording
Running Macros
Using Shortcuts to Run Macros
Add a macro to the Ribbon
Creating VBA Code
Edit the macro to show specified resources
Testing the code
The VB Editor
The Editor Components
Display the VB Editor application
Working with Modules
Editing Macros 

New Project 2013 tools to create Burndown Reports, Trace task paths and send an IM to team members are also covered.

What's new in Project 2013

The first thing you’ll see when you open Project 2013 is a sharp new look. But don’t stop there. Look closer and you’ll see that Project 2013 can help you:
• Show off project data with a whole new set of customizable graphical reports.
• Talk to your team without leaving Project by using built-in Lync features.
• Trace task paths to untangle a messy Gantt Chart.

And there’s more…

Get started quickly
Instead of dropping you in a blank file, Project 2013 takes you to a one-stop center for starting your project. Browse the premade templates, import info from Excel or a SharePoint site, or just click Blank Project to get a clean Gantt Chart. You can open previous projects from your computer or SkyDrive from there, too.

Show off project data
Graphical reports
With Project 2013, you can create crisp, colorful, professional reports without having to export your data to another program. Add pictures, charts, animation, links, and more — everything you need to clearly and effectively share project status info with your stakeholders and team members.
To learn how to use the new reporting features, see Create a project report.
A whole new set of reports
An entirely new set of pre-installed reports takes full advantage of the new graphics and formatting capabilities. The walls of data are gone, replaced by vivid charts and images that better tell your project’s story at a glance. You can add or remove whatever elements you want to these reports. You can even change the colors!
Burndown reports
Burndown reports show planned work, completed work, and remaining work as lines on a graph. They give you and your stakeholders an at-a-glance status, letting you know if your project is behind schedule. Or ahead of it.
Now you can create vibrant burndown reports in Project — no need to export your data!
To learn how, see Create a burndown report.

Talk to your team
Project 2013 helps you stay in touch with your team members. Get progress updates, ask quick questions, or even have long-term strategy discussions, all without leaving Project. Just hover over a name and start an IM session, a video chat, an email, or even a phone call.
You need to have Lync 2010 or later installed to take advantage of this feature.
For more info about these new communication features, see IM chat with a team member.

Trace task paths
With a complex project, your Gantt Chart can start to look like a tangled knot of bars and link lines. To help sort this out, you can highlight the link chain — or task path — for any task. When you click a task, all of its predecessor tasks show up in one color and all of its successor tasks show up in another color.
To find out how to turn on task paths, see Trace task links.

Take projects into the far future
With Project 2013, you can set task and project dates up to 12/31/2149. That’s a whole century longer than before!

Explore other new features
Share meetings
If you export Project reports, timelines, or data to other Office programs, you can take advantage of this new sharing feature. Join online meetings and share your PowerPoint slides, Word documents, Excel spreadsheets, and OneNote notes from any supported device, even if Office isn’t installed.
Save and share files in the cloud
The cloud is like file storage in the sky. You can get to it anytime you’re online. Now it’s easy to save your Office files to your own SkyDrive or to your organization’s site. From there you can access and share your Project schedules, Excel spreadsheets, and other Office files.
Work from almost anywhere
If you have Project Online, you can access a full version of Project from almost anywhere, even on PCs that don’t have Project 2013 installed. All you need is an internet connection and a PC running Windows 7 (or later). You’ll always have the latest version because updates are automatic.