Microsoft Outlook 2016 Foundation Training Course Outline

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Microsoft Outlook Training CourseThis one-day course covers the basic functions and features of Outlook 2016. Students will create e-mail accounts and send e-mail messages using several techniques. They will also learn how to manage e-mail messages, contacts, tasks, and meeting requests. Finally, students will customize Outlook for maximum efficiency. Designated as Approved Courseware for the Microsoft Certified Application Specialist program. For comprehensive certification training, students should complete Outlook 2016: Basic, Intermediate, and Advanced.  Contact us for further details.

 

Course objectives 

After completing this course, students will know how to:

  1. Identify elements of the Outlook environment; use and customize Outlook Today
  2. Read, create, and send e-mail messages; reply to, format, and check spelling in messages; forward, delete, and restore messages; work with attachments; and print messages
  3. Set delivery options for messages; flag messages; request a read receipt; use and create views for your mail; arrange, sort, and filter messages; use Instant Search to quickly search the current folder; and specify settings for controlling junk email.
  4. Use Contacts to add, modify, and organize business and personal contacts; use different views to show contact details; customize an electronic business card; manage and use address books; and create contact groups.
  5. Use the Tasks folder to add, edit, and mark tasks; assign tasks; accept or decline a task request; send an update; and track an assigned task.
  6. Use the Calendar to create single and recurring appointments; change and delete appointments; add events and holidays to the Calendar; and change views.
  7. Use the Calendar to schedule meetings; read and respond to meeting requests; reserve resources; manage meeting responses; and update and cancel meetings

Course contents

Getting started
Topic A: The program window
Topic B: Outlook Today
 
Email basics
Topic A: Reading messages
Topic B: Creating and sending messages
Topic C: Working with messages
Topic D: Handling attachments
Topic E: Printing messages and attachments
 
Email management
Topic A: Setting message options
Topic B: Organizing the Inbox folder
Topic C: Managing junk email
 
Contacts
Topic A: Working with contacts
Topic B: Address books
Topic C: Using contact groups
 
Tasks
Topic A: Working with tasks
Topic B: Managing tasks
 
Appointments and events
Topic A: Creating and sending appointments
Topic B: Modifying appointments
Topic C: Working with events
Topic D: Using Calendar Views
 
Meeting requests and responses
Topic A: Scheduling meetings
Topic B: Managing meetings
Unit summary: Meeting requests and responses

Prerequisites

Before taking this course, you should be familiar with personal computers and the use of a keyboard and a mouse. Furthermore, this course assumes that you've completed a Windows Basic course or have equivalent experience.

Target Audience

Thetarget student for the course is an individual who wants to learn the basic features of Outlook 2016 to create and use messages, appointments, tasks, and other Outlook items.

Certification Track

For comprehensive training, you should complete all of the following courses: Outlook 2016: Basic and Outlook 2016: Advanced.

What's new in Outlook 2016 for Windows

Outlook 2016 for Windows has all the tools and functionality you've used before, as well as new and improved features for professional email, calendar, contacts, and task management to help you communicate faster and easier.
Here are some of the top new and improved features you'll find in Outlook 2016:

Email attachments

With Outlook 2016, you can save time by easily attaching documents that you most recently used to your emails from the Ribbon. When you attach files from OneDrive, OneDrive for Business or SharePoint, you can share them as View only, or give the recipients Edit permissions, which helps them collaborate easily on one copy that everyone works on.

Outlook 2016 Groups (Office 365 work or school account)

With Outlook 2016 you can use Groups instead of distribution lists to communicate and collaborate with your team members.
Groups are the better way to collaborate because:
You can create groups with a few clicks and organize them around topics and conversations to work with your teams.
With Groups in Outlook 2016, teams now have a shared place for all their email conversations with full history, allowing teams to engage with members right from the Group’s inbox, create team events, join existing Groups or create new ones.
 
You can add a group as a favorite just like a folder. Adding a group as a favorite gives you full access to conversation history when you are offline.
Get access to past conversations and history for Groups you have joined or added as a member.
Within the Groups shared space, messages are grouped together for each conversation to facilitate quick communication with your team. You can "Like" a message within a conversation and post a quick reply to have a quick back and forth conversations with your team.
You can also receive social notifications in Outlook when someone "Likes" your message.
Schedule meetings on a group calendar that everyone in group can update.
You can access a group’s conversation in your Inbox by subscribing to a group. This makes it behave like a distribution list. You can also unsubscribe at any time.
Manage groups from Outlook by adding or removing members.

Search

Outlook 2016 email search is faster, more reliable and provides improved performance. You can seamlessly search email across your local computer, Exchange 16 server or Office 365 Mailbox.
Outlook makes it easier to find email by offering keyword and people suggestions based on your mailbox content from Exchange 2016. You can quickly find email from someone that you've been exchanging emails with or a project you’re working on. Simply start typing someone's name or a keyword in the search box to see suggestions from Exchange 2016.

Use Clutter to sort low priority messages

Clutter helps you move low priority messages out of your Inbox so that you can easily scan for important messages. Clutter analyzes your emails, and based on your past behavior, determines the messages that you’re most likely to ignore. It then automatically moves those messages to a folder called Clutter so that you can review them later.
You can even help Clutter learn your preferences faster by manually moving items in or out of the Clutter folder.

New Chinese and Japanese Default Fonts

In Office 2016, existing Japanese and Simplified Chinese fonts have been updated with a Unified modern look and feel across the primary authoring apps: Excel, Word, PowerPoint, Outlook Mail and OneNote.

EAI (Email Address Internationalization)

EAI is a Outlook 2016 feature that enables you to send mail to, or receive mail from any email addresses regardless of the language of the email address. International addresses work just like English email addresses, so you reply, send, and compose emails the same way.

If you own international email addresses, you can configure them and use all the features of Outlook 2016. Office 365 doesn’t support creation of international address at the time of the release of Outlook 2016. However, if you're an Office 365 user, you can send mail to and receive email from any international address. We recommend that you use Unicode Outlook data files (pst and ost files) when using EAI.

Tell Me

Tell Me brings features and help topics to your fingerprints, and saves you the time you would normally use to look for a specific function on the Ribbon. You can type what you’re looking for in the Tell Me what you want to do box at the top of the Ribbon, and see results as soon as you start typing. Every keystroke refines the results so that you can choose what you’re looking for as soon as you see it. It will also give you the option to read help topics on the feature you're looking for, if you need more information. For example, type Reading in the box and Tell Me will bring back the Reading Pane command, which lets you choose your reading pane options. Or try typing Print and choose one of the options.
 
When you click in the Tell Me box, you'll also see a list of the last five commands you ran from within Tell Me, saving you time getting to the feature you want faster.