Microsoft Keyboard Shortcuts

Microsoft Keyboard shortcuts

A key combination keyboard shortcut is a set of keystrokes that, when pressed together, initiate an action. In some applications you can often find the key combination for a command by resting the mouse pointer over it. If you're not using a mouse, there are no on-screen reminders of the key combinations — you have to memorise the keys. Learn more about the following topics in our computer training courses delivered on-site and off-site in Dundee, Aberdeen, Glasgow, Edinburgh, London and other locations throughout the UK. Please contact us for further information.

There are three main sections on this page:

Windows

Office

Office 2007

Keyboard shortcuts for Windows

Windows system key combinations

• F1: Help

• CTRL+ESC: Open Start menu

• ALT+TAB: Switch between open programs

• ALT+F4: Quit program

• SHIFT+DELETE: Delete item permanently

Windows program key combinations

• CTRL+C: Copy

• CTRL+X: Cut

• CTRL+V: Paste

• CTRL+Z: Undo

• CTRL+B: Bold

• CTRL+U: Underline

• CTRL+I: Italic

Mouse click/keyboard modifier combinations for shell objects

• SHIFT+right click: Displays a shortcut menu containing alternative commands

• SHIFT+double click: Runs the alternate default command (the second item on the menu)

• ALT+double click: Displays properties

• SHIFT+DELETE: Deletes an item immediately without placing it in the Recycle Bin

General keyboard-only commands

• F1: Starts Windows Help

• F10: Activates menu bar options

• SHIFT+F10 Opens a shortcut menu for the selected item (this is the same as right-clicking an object

• CTRL+ESC: Opens the Start menu (use the ARROW keys to select an item)

• CTRL+ESC or ESC: Selects the Start button (press TAB to select the taskbar, or press SHIFT+F10 for a context menu)

• ALT+DOWN ARROW: Opens a drop-down list box

• ALT+TAB: Switch to another running program (hold down the ALT key and then press the TAB key to view the task-switching window)

• SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to bypass the automatic-run feature

• ALT+SPACE: Displays the main window's System menu (from the System menu, you can restore, move, resize, minimize, maximize, or close the window)

• ALT+- (ALT+hyphen): Displays the Multiple Document Interface (MDI) child window's System menu (from the MDI child window's System menu, you can restore, move, resize, minimize, maximize, or close the child window)

• CTRL+TAB: Switch to the next child window of a Multiple Document Interface (MDI) program

• ALT+underlined letter in menu: Opens the menu

• ALT+F4: Closes the current window

• CTRL+F4: Closes the current Multiple Document Interface (MDI) window

• ALT+F6: Switch between multiple windows in the same program (for example, when the Notepad Find dialog box is displayed, ALT+F6 switches between the Find dialog box and the main Notepad window)

Shell objects and general folder/Windows Explorer shortcuts

For a selected object: • F2: Rename object

• F3: Find all files

• CTRL+X: Cut

• CTRL+C: Copy

• CTRL+V: Paste

• SHIFT+DELETE: Delete selection immediately, without moving the item to the Recycle Bin

• ALT+ENTER: Open the properties for the selected object

To copy a file

Press and hold down the CTRL key while you drag the file to another folder.

To create a shortcut

Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

General folder/shortcut control

• F4: Selects the Go To A Different Folder box and moves down the entries in the box (if the toolbar is active in Windows Explorer)

• F5: Refreshes the current window.

• F6: Moves among panes in Windows Explorer

• CTRL+G: Opens the Go To Folder tool (in Windows 95 Windows Explorer only)

• CTRL+Z: Undo the last command

• CTRL+A: Select all the items in the current window

• BACKSPACE: Switch to the parent folder

• SHIFT+click+Close button: For folders, close the current folder plus all parent folders

Windows Explorer tree control

• Numeric Keypad *: Expands everything under the current selection

• Numeric Keypad +: Expands the current selection

• Numeric Keypad -: Collapses the current selection.

• RIGHT ARROW: Expands the current selection if it is not expanded, otherwise goes to the first child

• LEFT ARROW: Collapses the current selection if it is expanded, otherwise goes to the parent

Properties control

• CTRL+TAB/CTRL+SHIFT+TAB: Move through the property tabs

Accessibility shortcuts

• Press SHIFT five times: Toggles StickyKeys on and off

• Press down and hold the right SHIFT key for eight seconds: Toggles FilterKeys on and off

• Press down and hold the NUM LOCK key for five seconds: Toggles ToggleKeys on and off

• Left ALT+left SHIFT+NUM LOCK: Toggles MouseKeys on and off

• Left ALT+left SHIFT+PRINT SCREEN: Toggles high contrast on and off

Microsoft Natural Keyboard keys

• Windows Logo: Start menu

• Windows Logo+R: Run dialog box

• Windows Logo+M: Minimize all

• SHIFT+Windows Logo+M: Undo minimize all

• Windows Logo+F1: Help

• Windows Logo+E: Windows Explorer

• Windows Logo+F: Find files or folders

• Windows Logo+D: Minimizes all open windows and displays the desktop

• CTRL+Windows Logo+F: Find computer

• CTRL+Windows Logo+TAB: Moves focus from Start, to the Quick Launch toolbar, to the system tray (use RIGHT ARROW or LEFT ARROW to move focus to items on the Quick Launch toolbar and the system tray)

• Windows Logo+TAB: Cycle through taskbar buttons

• Windows Logo+Break: System Properties dialog box

• Application key: Displays a shortcut menu for the selected item

Microsoft Natural Keyboard with IntelliType software installed

• Windows Logo+L: Log off Windows

• Windows Logo+P: Starts Print Manager

• Windows Logo+C: Opens Control Panel

• Windows Logo+V: Starts Clipboard

• Windows Logo+K: Opens Keyboard Properties dialog box

• Windows Logo+I: Opens Mouse Properties dialog box

• Windows Logo+A: Starts Accessibility Options (if installed)

• Windows Logo+SPACEBAR: Displays the list of Microsoft IntelliType shortcut keys

• Windows Logo+S: Toggles CAPS LOCK on and off

Dialog box keyboard commands

• TAB: Move to the next control in the dialog box

• SHIFT+TAB: Move to the previous control in the dialog box

• SPACEBAR: If the current control is a button, this clicks the button. If the current control is a check box, this toggles the check box. If the current control is an option, this selects the option.

• ENTER: Equivalent to clicking the selected button (the button with the outline)

• ESC: Equivalent to clicking the Cancel button

• ALT+underlined letter in dialog box item: Move to the corresponding item

Microsoft Office Keyboard shortcuts

Note If an action you use often does not have a shortcut key, you can record a macro to create one.

Keys for the Office interface

click here to go to Office 2007 keyboard shortcut information

Display and use windows

Switch to the next program.
ALT+TAB

Switch to the previous program.
ALT+SHIFT+TAB

Display the Windows Start menu.
CTRL+ESC

Close the selected workbook window.
CTRL+W or CTRL+F4

Restore the window size of the selected workbook window.

CTRL+F5

Switch to the next pane in a worksheet that has been split (Window menu, Split command).

Note When the task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) is visible, F6 includes that pane when switching between panes.

Switch to the previous pane in a worksheet that has been split.

SHIFT+F6

Note When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.

When more than one workbook window is open, switch to the next workbook window.

CTRL+F6

Switch to the previous workbook window.

CTRL+SHIFT+F6

When a workbook window is not maximized, perform the Move command (on the Control menu for the workbook window). Use the arrow keys to move the window, and when finished press ESC.

CTRL+F7

When a workbook window is not maximized, perform the Size command (on the Control menu for the workbook window). Use the arrow keys to resize the window, and when finished press ENTER.

CTRL+F8

Minimize a workbook window to an icon.

CTRL+F9

Maximize or restore the selected workbook window.

CTRL+F10

Copy a picture of the screen to the Clipboard.

PRTSCR

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Access and use smart tags

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

ALT+SHIFT+F10

Select the next item in a smart tag menu.

DOWN ARROW

Select the previous item in a smart tag menu.

UP ARROW

Perform the action for the selected item in a smart tag menu.

ENTER

Close the smart tag menu or message.

ESC

Tip

You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.

If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Web site. On the Help menu, click Microsoft Office Online and search for "Microsoft Office Sounds." After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.

Access and use task panes

Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)

Notes. If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

In a worksheet that has been split (Window menu, Split command), F6 includes the split panes when switching between panes.

When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

CTRL+TAB

When a task pane is active, select the next or previous option in the task pane

TAB or SHIFT+TAB

Display the full set of commands on the task pane menu

CTRL+SPACEBAR

Move among choices in a selected submenu; move among certain options in a group of options

DOWN ARROW or UP ARROW

Open the selected menu, or perform the action assigned to the selected button

SPACEBAR or ENTER

Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item

SHIFT+F10

When a menu or submenu is visible, select the first or last command on the menu or submenu

HOME or END

Scroll up or down in the selected gallery list

PAGE UP or PAGE DOWN

Move to the top or bottom of the selected gallery list

CTRL+HOME or CTRL+END

Access and use menus and toolbars

Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.

F10 or ALT

When a toolbar is selected, select the next or previous button or menu on the toolbar.

TAB or SHIFT+TAB

When a toolbar is selected, select the next or previous toolbar.

CTRL+TAB or CTRL+SHIFT+TAB

Open the selected menu, or perform the action for the selected button or command.

ENTER

Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item.

SHIFT+F10

Display the Control menu for the Excel window.

ALT+SPACEBAR

When a menu or submenu is open, select the next or previous command.

DOWN ARROW or UP ARROW

Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.

LEFT ARROW or RIGHT ARROW

Select the first or last command on the menu or submenu.

HOME or END

Close an open menu. When a submenu is open, close only the submenu.

ESC

Display the full set of commands on a menu.

CTRL+DOWN ARROW

Show or hide the Standard toolbar.

CTRL+7

Note You can select any menu command on the menu bar or on a displayed toolbar with the keyboard. To select the menu bar, press ALT. Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you want. Press the underlined letter in the menu that contains the command you want. In the menu that appears, press the underlined letter in the command that you want.

Resize and move toolbars and task panes

Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).

Press CTRL+TAB repeatedly to select the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) you want.

Do one of the following:

Resize a toolbar

In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.

Select the Size command, and then press ENTER.

Use the arrow keys to resize the toolbar.

Move a toolbar

In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.

Select the Move command, and then press ENTER.

Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.

Resize a task pane

In the task pane, press CTRL+SPACE to display a menu of additional commands.

Use the DOWN ARROW key to select the Size command, and then press ENTER.

Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.

Move a task pane

In the task pane, press CTRL+SPACE to display a menu of additional commands.

Use the DOWN ARROW key to select the Move command, and then press ENTER.

Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.

When you are finished moving or resizing, press ESC.

Use dialog boxes

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box.

CTRL+TAB or CTRL+PAGE DOWN

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB or CTRL+PAGE UP

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action for the selected button, or select or clear the selected check box.

SPACEBAR

Open the list if it is closed and move to that option in the list.

First letter of an option in a drop-down list

Select an option, or select or clear a check box.

ALT+ the underlined letter in an option

Open the selected drop-down list.

ALT+DOWN ARROW

Perform the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ENTER

Cancel the command and close the dialog box.

ESC

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.

Move to the beginning of the entry.
HOME

Move to the end of the entry.
END

Move one character to the left or right.
LEFT ARROW or RIGHT ARROW

Move one word to the left.
CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or unselect one character to the left.
SHIFT+LEFT ARROW

Select or unselect one character to the right.

SHIFT+RIGHT ARROW

Select or unselect one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

Use the Open, Save As, and Insert Picture dialog boxes

The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.

Go to the previous folder

ALT+1

Up One Level button: open the folder up one level above the open folder

ALT+2

Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)

ALT+3

Delete button: delete the selected folder or file

ALT+4

Create New Folder button: create a new folder

ALT+5

Views button: switch among available folder views

ALT+6

Tools button: show the Tools menu

ALT+7 or ALT+L

Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file

SHIFT+F10

Move between options or areas in the dialog box

TAB

Open the Look in list

F4 or ALT+I

Refresh the file list

Use the Help task pane and Help window

The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

Display the Help task pane.

Switch between the Help task pane and the active application.

Note In a worksheet that has been split (Window menu, Split command), F6 includes the split panes when switching between panes.

Select the next item in the Help task pane.

TAB

Select the previous item in the Help task pane.

SHIFT+TAB

Perform the action for the selected item.

ENTER

In a Table of Contents, select the next and previous item, respectively.

DOWN ARROW and UP ARROW

In a Table of Contents, expand and collapse the selected item, respectively.

RIGHT ARROW and LEFT ARROW

Move back to the previous task Pane.

ALT+LEFT ARROW

Move forward to the next task Pane.

ALT+RIGHT ARROW

Open the menu of Pane options.

CTRL+SPACEBAR

Close and reopen the current task pane.

CTRL+F1

Expand a +/- list.

RIGHT ARROW

Collapse a +/- list.

LEFT ARROW

In the Help window

Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic

TAB

Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article

SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink

ENTER

Move back to the previous Help topic.

ALT+LEFT ARROW

Move forward to the next Help topic.

ALT+RIGHT ARROW

Print the current Help topic.

CTRL+P

Scroll small amounts up and down, respectively, within the currently-displayed Help topic.

UP ARROW AND DOWN ARROW

Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.

PAGE UP AND PAGE DOWN

Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.

ALT+U

Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).

SHIFT+F10

Keys for workbooks and worksheets

Preview and print

Display the Print dialog box.

CTRL+P or CTRL+SHIFT+F12

Use the following keys in print preview (to get to print preview, press ALT+F, then press V):

Move around the page when zoomed in.

Arrow keys

Move by one page when zoomed out.

PAGE UP or PAGE DOWN

Move to the first page when zoomed out.

CTRL+UP ARROW or CTRL+LEFT ARROW

Move to the last page when zoomed out.

CTRL+DOWN ARROW or CTRL+RIGHT ARROW

Work with worksheets

Insert a new worksheet.

SHIFT+F11 or ALT+SHIFT+F1

Move to the next sheet in the workbook.

CTRL+PAGE DOWN

Move to the previous sheet in the workbook.

CTRL+PAGE UP

Select the current and next sheet. To cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a different sheet, press CTRL+PAGE UP.

SHIFT+CTRL+PAGE DOWN

Select the current and previous sheet.

SHIFT+CTRL+PAGE UP

Rename the current sheet (Format menu, Sheet submenu, Rename command).

ALT+O, H, R

Move or copy the current sheet (Edit menu, Move or Copy Sheet command).

ALT+E, M

Delete the current sheet (Edit menu, Delete Sheet command).

ALT+E, L

Move and scroll within worksheets

Move one cell up, down, left, or right.

Arrow keys

Move one cell to the right.

TAB

Move one cell to the left.

SHIFT+TAB

Move to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or worksheet borders.).

CTRL+arrow key

Move to the beginning of the row.

HOME

Move to the beginning of the worksheet.

CTRL+HOME

Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.

CTRL+END

Move down one screen.

PAGE DOWN

Move up one screen.

PAGE UP

Move one screen to the right.

ALT+PAGE DOWN

Move one screen to the left.

ALT+PAGE UP

Switch to the next pane in a worksheet that has been split (Window menu, Split command).

Note When the task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) is visible, F6 includes that pane when switching between panes.

Switch to the previous pane in a worksheet that has been split.

SHIFT+F6

Note When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.

Scroll to display the active cell.

CTRL+BACKSPACE

Display the Go To dialog box.

Display the Find dialog box.

SHIFT+F5

Repeat the last Find action (same as Find Next).

SHIFT+F4

Move between unlocked cells on a protected worksheet.

TAB

Move within a selected range

Move from top to bottom within the selected range.

ENTER

Move from bottom to top within the selected range.

SHIFT+ENTER

Move from left to right within the selected range. If cells in a single column are selected, move down.

TAB

Move from right to left within the selected range. If cells in a single column are selected, move up.

SHIFT+TAB

Move clockwise to the next corner of the selected range.

CTRL+PERIOD

In nonadjacent selections, switch to the next selection to the right.

CTRL+ALT+RIGHT ARROW

Switch to the next nonadjacent selection to the left.

CTRL+ALT+LEFT ARROW

Note You can change the direction of movement after pressing ENTER or SHIFT+ENTER: press ALT+T and then O (Tools menu, Options command), press CTRL+TAB until the Edit tab is selected, and then change the Move selection after Enter settings.

Move and scroll in End mode

END appears in the status bar when End mode is selected.

Turn End mode on or off.

END key

Move by one block of data within a row or column.

END+arrow key

Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.

END+HOME

Move to the rightmost nonblank cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).

END+ENTER

Move and scroll with SCROLL LOCK on

When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK off, cell selection moves the distance you scroll. To scroll without changing which cells are selected , turn on SCROLL LOCK first.

Turn SCROLL LOCK on or off.

SCROLL LOCK

Move to the cell in the upper-left corner of the window.

HOME

Move to the cell in the lower-right corner of the window.

END

Scroll one row up or down.

UP ARROW or DOWN ARROW

Scroll one column left or right.

LEFT ARROW or RIGHT ARROW

Keys for selecting data and cells

Select cells, rows and columns, and objects

Select the entire column.

CTRL+SPACEBAR

Select the entire row.

SHIFT+SPACEBAR

Select the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

CTRL+A

With multiple cells selected, select only the active cell.

SHIFT+BACKSPACE

Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet

CTRL+SHIFT+SPACEBAR

Alternate between hiding objects, displaying objects, and displaying placeholders for objects.

CTRL+6

Select cells with specific characteristics

Select the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable report, select the entire PivotTable report.

CTRL+SHIFT+* (asterisk)

Select the array (array: Used to build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows and columns. An array range shares a common formula; an array constant is a group of constants used as an argument.) containing the active cell.

CTRL+/

Select all cells that contain comments.

CTRL+SHIFT+O (the letter O)

In a selected row, select the cells that don't match the formula or static value in the active cell.

CTRL+\

In a selected column, select the cells that don't match the formula or static value in the active cell.

CTRL+SHIFT+|

Select all cells directly referenced by formulas in the selection.

CTRL+[ (opening bracket)

Select all cells directly or indirectly referenced by formulas in the selection.

CTRL+SHIFT+{ (opening brace)

Select cells that contain formulas that directly reference the active cell.

CTRL+] (closing bracket)

Select cells that contain formulas that directly or indirectly reference the active cell.

CTRL+SHIFT+} (closing brace)

Select the visible cells in the current selection.

ALT+; (semicolon)

Extend a selection

Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.

Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range.

SHIFT+F8

Extend the selection by one cell.

SHIFT+arrow key

Extend the selection to the last nonblank cell in the same column or row as the active cell.

CTRL+SHIFT+arrow key

Extend the selection to the beginning of the row.

SHIFT+HOME

Extend the selection to the beginning of the worksheet.

CTRL+SHIFT+HOME

Extend the selection to the last used cell on the worksheet (lower-right corner).

CTRL+SHIFT+END

Extend the selection down one screen.

SHIFT+PAGE DOWN

Extend the selection up one screen.

SHIFT+PAGE UP

Extend the selection to the last nonblank cell in the same column or row as the active cell.

END+SHIFT+arrow key

Extend the selection to the last used cell on the worksheet (lower-right corner).

END+SHIFT+HOME

Extend the selection to the last cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).

END+SHIFT+ENTER

Extend the selection to the cell in the upper-left corner of the window.

SCROLL LOCK+SHIFT+HOME

Extend the selection to the cell in the lower-right corner of the window.

SCROLL LOCK+SHIFT+END

Keys for entering, editing, formatting, and calculating data

Enter data

Complete a cell entry and select the cell below.

ENTER

Start a new line in the same cell.

ALT+ENTER

Fill the selected cell range with the current entry.

CTRL+ENTER

Complete a cell entry and select the previous cell above.

SHIFT+ENTER

Complete a cell entry and select the next cell to the right.

TAB

Complete a cell entry and select the previous cell to the left.

SHIFT+TAB

Cancel a cell entry.

ESC

Move one character up, down, left, or right.

Arrow keys

Move to the beginning of the line.

HOME

Repeat the last action.

F4 or CTRL+Y

Create names (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales!C20:C30.) from row and column labels.

CTRL+SHIFT+F3

Fill down.

CTRL+D

Fill to the right.

CTRL+R

Define a name.

CTRL+F3

Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.).

CTRL+K

Enter the date.

CTRL+; (semicolon)

Enter the time.

CTRL+SHIFT+: (colon)

Display a drop-down list of the values in the current column of a range.

ALT+DOWN ARROW

Undo the last action.

CTRL+Z

Enter special characters

Press F2 to edit the cell, turn on NUM LOCK, and then press the following keys by using the numeric key pad:

Enters the cent character ¢.

ALT+0162

Enters the pound sterling character £.

ALT+0163

Enters the yen symbol ¥.

ALT+0165

Enters the euro symbol €.

ALT+0128

Enter and calculate formulas

Start a formula.

= (equal sign)

Move the insertion point into the Formula Bar when editing in a cell is turned off.

In the Formula Bar, delete one character to the left.

BACKSPACE

Complete a cell entry from the cell or Formula Bar.

ENTER

Enter a formula as an array formula (array formula: A formula that performs multiple calculations on one or more sets of values, and then returns either a single result or multiple results. Array formulas are enclosed between braces { } and are entered by pressing CTRL+SHIFT+ENTER.).

CTRL+SHIFT+ENTER

Cancel an entry in the cell or Formula Bar.

ESC

In a formula, display the Insert Function dialog box.

SHIFT+F3

When the insertion point is to the right of a function name in a formula, display the Function Arguments dialog box.

CTRL+A

When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses.

CTRL+SHIFT+A

Paste a defined name (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales!C20:C30.) into a formula.

Insert an AutoSum formula with the SUM function.

ALT+= (equal sign)

Copy the value from the cell above the active cell into the cell or the Formula Bar.

CTRL+SHIFT+" (quotation mark)

Copies a formula from the cell above the active cell into the cell or the Formula Bar.

CTRL+' (apostrophe)

Alternate between displaying cell values and displaying formulas.

CTRL+` (single left quotation mark)

Calculate all worksheets in all open workbooks.

Note When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion with the calculated value.

Calculate the active worksheet.

SHIFT+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

CTRL+ALT+F9

Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

CTRL+ALT+SHIFT+F9

Edit data

Edit the active cell and position the insertion point at the end of the cell contents.

Start a new line in the same cell.

ALT+ENTER

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents.

BACKSPACE

Delete the character to the right of the insertion point, or delete the selection.

DELETE

Delete text to the end of the line.

CTRL+DELETE

Display the Spelling dialog box.

Edit a cell comment.

SHIFT+F2

Complete a cell entry and select the next cell below.

ENTER

Undo the last action.

CTRL+Z

Cancel a cell entry.

ESC

When the AutoCorrect Smart Tags is displayed, undo or redo the last automatic correction.

CTRL+SHIFT+Z

Insert, delete, and copy cells

Copy the selected cells.

CTRL+C

Display the Microsoft Office Clipboard (multiple copy and paste).

CTRL+C, immediately followed by another CTRL+C

Cut the selected cells.

CTRL+X

Paste copied cells.

CTRL+V