Project 2016 Advanced Course Outline

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Project Training CoursesThis Project Management course builds on the concepts and skills taught in MS Project 2016: Basic or Basic/Intermediate.

Students will learn how to work with templates, create baseline plans, monitor and update projects, analyse project statistics, handle delays and conflicts, create reports, consolidate project files, share resources, and customise Project. Students will also learn how to communicate project information by using Project Server 2016 and how to integrate Project data with other Office applications. Contact us for further details.

Course Contents

Session 1 Tracking a Project
Critical path
Tracking a Project
Earned Value
Earned value terms:
Session 2 Reporting & Printing
Print a view or report
Print a view
Viewing Reports
Visual Reports
Create a visual report by using a template
What You Can Print
Reports by Report Type
Create a Visual Report of Project data in Excel
Creating Reports
Custom Fields and Tables
Session 3 Managing the Project
Management Criteria
Display progress data
Planned Dates
Actual Dates
Scheduled Dates
Managing Resources
Identifying Resource Over-allocations
Resolve Resource Over-allocations Manually
Task Inspector
Resolve Over-allocations Using Resource Leveling
WBS Codes and Viewing a WBS
What is a work breakdown structure code?
Displaying outline numbers
Displaying the WBS column
Why use Custom WBS Codes
Renumber the custom WBS codes of tasks
Session 4 Advanced Techniques and Analysis
Custom time period tracking
Task Usage and Resource Usage views
Work Contours
Changing contours
Charting Data
Import XML Files
To import the file as a new file.
Import Tasks from Outlook
Session 5 Multiple Projects and Resource Sharing
The Resource Pool
Create a resource pool from an existing project and share the resources
Updating the Resource Pool
Update resource availability or cost information
Stop sharing resources (temporarily)
Stop sharing resources from a Resource Pool (permanently)
Consolidating projects
When to use a master project and subprojects
Compare Project Versions
Session 6 Managing the Project
Display progress data
Planned Dates
Actual Dates
Scheduled Dates
Managing Time
What information is available?
Modify it According to Current Information
Managing Resources
Identifying Resource Over-allocations
Creating a budget
Creating a budget by using a bottom-up method
Creating a budget by using a bottom-up method
Session 7 Templates
Templates shared with other Project users.
Use a Sample Template
Save a Project as a new Template
Global Template
Sharing Custom Elements Between Project Plans
Session 8 Customising MS Project
Custom Reports
Custom Views
Combination views
Create a combination view
Custom Tables
Adding Columns to Tables
To add columns
Custom Filters
Editing a Filter
Custom Filter Values
The Filter Definition dialogue box
Interactive Filters
Customising the Ribbon
Hiding and displaying buttons
Adding pre-defined groups to a Ribbon tab
Session 9 Macros Overview
Macro Recording
Running Macros
Using Shortcuts to Run Macros
Add a macro to the Ribbon
Creating VBA Code
Edit the macro to show specified resources
Testing the code
The VB Editor
The Editor Components
Display the VB Editor application
Working with Modules
Editing Macros 

What's new in Project 2016

Project 2016 has all the functionality and features you're used to, with some added enhancements and new features.
Here are some of the top new features you'll find in Project 2016:

More flexible timelines

With Project 2016, not only can you leverage multiple timelines to illustrate different phases or categories of work, but you can also set the start and end dates for each timeline separately, to paint a clearer overall picture of the work involved.

Better control over resource scheduling

Some resources have limited availability, and may have their time scheduled by a resource manager. With Project Professional 2016 and Project Online, project managers and resource managers can negotiate an agreement, called a resource engagement, to make sure that resources are being used appropriately and effectively throughout your organization.
Important: Resource engagements only work if you're using Project Professional 2016 or Project Pro for Office 365, connected to Project Online. If you are not connected to Project Online, the resource engagements functionality will be hidden from view. Project Standard 2016 does not include resource engagements.

How does it work? When a resource manager sets up the enterprise resource pool in Project Online, he or she can identify some resources as requiring approval to be assigned to projects.

When a project manager decides to use one of these resources on a project, he or she submits an engagement request with the date range for when the resource is needed, and either a certain percentage of that resource's time during that date range, or a set number of hours during that date range.
Once the engagement is finalized, the project manager has the go-ahead to assign that resource to tasks in the project.

Do things quickly with Tell Me

You'll notice a text box on the ribbon in Project 2016 that says Tell me what you want to do. This is a text field where you can enter words and phrases related to what you want to do next and quickly get to features you want to use or actions you want to perform. You can also choose to get help related to what you're looking for.

New themes for Project

There are now three Office themes that you can apply to Project 2016: Colorful, Dark Gray, and White. To access these themes, go to File > Options > General, and then click the drop down menu next to Office Theme.