This 1-day course teaches the basic commands and features of Microsoft Project 2016. Students will learn how to create and modify task lists, establish a project schedule, create calendars, assign resources to tasks, track costs, and work with different views and tables. Contact us for further details.
Additional topics can be included and the course
tailored to the clients requirements to ensure the most
comprehensive and effective training possible is
delivered at this level.
Contact us
SESSION 1 INTRODUCTION
Project
Management
Definition of Project Management
Project Constraints
The five phases of a project
Terminology used in Project 2016
Microsoft Project Defaults
The Scheduling Formula
Tasks
Task Types
The zoom slider
Manual
scheduling
Top-down summary tasks
Project 2016
Views:
The Ribbon
View Tab
Gantt chart view
Gantt
Chart view with WBS
Network Diagram view
Calendar
view
Resource Sheet view
Task Usage
Tracking
Gantt
Resource Graph
Combination Views
The
Backstage view
The Team Planner
The Timeline
The Task Inspector
SESSION 2 WORKING WITH MICROSOFT PROJECT 2016
Creating a New Project
Enter
Project Summary Information
Enter Project Tasks
Enter Task Durations
SESSION 3 TASKS
Types of tasks
Task Information
Task constraints
To Set a Task
Constraint
Scheduling
Manually scheduled tasks
Auto scheduled Tasks.
How calendars affect the
schedule
How resource assignments drive the schedule
Set Auto Scheduling options
Insert a
New Task
Use Elapsed Time
Manual scheduling
Linking Tasks
Task Relationships
Lead and Lag Time
Adjust the Logic between Tasks
Using Lead or Lag Time on a Task
SESSION 4 ADJUSTING TASK DETAILS AND CREATING
PHASES
Splite Tasks
Timescales
Adjust the Timescale
Multiple Task
Relationships
Delete Task Relationships
Redefining the Logic
Split a Task
Creating project Phases
Creating Summary Tasks
Apply Outline Numbering
Insert a Project Summary
Hyperlinks and Task Notes
SESSION 5 RESOURCES: CREATING AND ASSIGNING
Setting up Resouces
Cost types
Entering Rates
Entering Work Resources
Enter Material and Cost Resources
Create a Text Field
Entering Data in a Custom Text Field
Assigning Resouces
The Scheduling Formula
Assigning
Multiple Resources
Partial Assignment
Assign Equipment and Material to a Task
Using the
Resource List Options
Assign a Resource to a Summary Task
Change the
Format of the Gantt Chart
SESSION 6 INTRODUCTION TO TRACKING
Set a Baseline
View the Tracking Gantt and Tracking
Tables
Adjust the Project Status Date
Entering
Progress as a % Complete
SESSION 7 INTRODUCTION TO REPORTING & PRINTING
PRINT A VIEW OR REPORT
Create a Report
Create a PDF or XPS Document
Copy the Timeline for email or presentations
The topics are occasionaly changed and the course can be tailored to ensure the most comprehensive and effective training possible is delivered at this level. An instructor will discuss this with you.
A Foundation / Intermediate course is also available. The Foundation Project course is suited to trainees with no previous experience of this application and require a basic knowledge of MS Project. The Intermediate course is usually taken afterwards. The Foundation/Intermediate course is quite comprehensive and covers a wider range of topics than a standard Foundation course but is still suitable for trainees with no prior experience of Microsoft Project; it is more demanding than the Foundation course but is a format that has proven to be popular since it provides trainees with many of the skills they require in a single day. This course can also be tailored to meet any particular requirements. Contact us to discuss details.
Introduction
Project Management
Definition of Project Management
Project Constraints
The five phases of a project
Microsoft Project 2016
Microsoft Project 2016 views
The Ribbon
View Tab
Gantt chart view
Gantt Chart view with WBS
Network
Diagram view
Calendar view
Resource Sheet view
Task Usage
Tracking Gantt
Resource Graph
The
Backstage view
The Team Planner
The Timeline
The Task Inspector
The zoom slider
Manual
scheduling
Explore the Ribbon, Tabs, Groups and Views
Working with Microsoft Project 2016
Terminology Used In Project 2016
Project Information
Microsoft
Project Defaults
The Scheduling Formula
Task Types
Effort-driven
Calendars
Deliverables
Creating a New Project
Enter Project Summary Information
Enter Project Tasks
Enter Task Durations
Tasks
Types of tasks
Task Information
Task constraints
To Set a Task
Constraint
Insert a New Task
Use Elapsed Time
Linking Tasks
Task Relationships
Lead and Lag Time
Linking Tasks
Adjust the Logic between Tasks
Insert New Tasks
Deleting a Task
Using Lead OR Lag
Time on a Task
Adjusting Task Details and
Creating Phases
Split Tasks
Timescales
Adjust
the Timescale
Multiple Task Relationships
Delete
Task Relationships
Redefining the Logic
Split a
Task
Creating Summary Tasks
Apply Outline
Numbering
Insert a Project Summary
Insert a
Hyperlink
Attach a Task Note
Resources:
Creating and Assigning
Setting up resources
Resources
Cost types
Entering Rates
Enter Material Resource
Create a Text
Field
Entering Work Resources
Assigning Resources
The Scheduling Formula
Assigning Multiple Resources
Assign a Single Resource to a Task
Assign Multiple
Resources
Partial Assignment
Assign Equipment and
Material to a Task
Tip: Assigning with the Assign
Resources Dialog Box
Using the Resource List Options
Assign a Resource to a Summary Task
Assign a Resource
to a Project
Change the Format of the Gantt Chart
Costs, Working Time and Overallocation
Adjusting
Working Time
Adjusting Working Time for an individual
Resource
View Project Costs
Entering Fixed Costs
Adjusting Working Time on a Task
Adjusting Working
Time for a Resource
Overallocation and Resource
Conflicts
Resource Overallocation and Levelling
Resolving resource overallocation
Resource levelling
Resource Leveling
Using Filters and Groups
Filtering Data
Grouping
Using Predefined Filters
Apply a Grouping
Introduction to Tracking a Project
Critical
path
Tracking a Project
Baselines
Set a
Baseline
View the Tracking Gantt and Tracking Table
Adjust the Project Status Date
Entering Progress as a
% Complete
Progress Using Update Tasks
Tracking
Work By Time Period
Introduction to Reporting & Printing
Print
a view or report
Print a view
Create a Visual
Report of Project data in Excel
Creating Reports
Copy the Timeline for email or presentations
What's new in
Project 2013
The first thing you’ll see when you open
Project 2013 is a sharp new look. But don’t stop there.
Look closer and you’ll see that Project 2013 can help
you:
• Show off project data with a whole new set of
customizable graphical reports.
• Talk to your team
without leaving Project by using built-in Lync features.
• Trace task paths to untangle a messy Gantt Chart.
And there’s more…
Get started quickly
Instead of
dropping you in a blank file, Project 2013 takes you to
a one-stop center for starting your project. Browse the
premade templates, import info from Excel or a
SharePoint site, or just click Blank Project to get a
clean Gantt Chart. You can open previous projects from
your computer or SkyDrive from there, too.
Show
off project data
Graphical reports
With Project
2013, you can create crisp, colorful, professional
reports without having to export your data to another
program. Add pictures, charts, animation, links, and
more — everything you need to clearly and effectively
share project status info with your stakeholders and
team members.
To learn how to use the new reporting
features, see Create a project report.
A whole new
set of reports
An entirely new set of pre-installed
reports takes full advantage of the new graphics and
formatting capabilities. The walls of data are gone,
replaced by vivid charts and images that better tell
your project’s story at a glance. You can add or remove
whatever elements you want to these reports. You can
even change the colors!
Burndown reports
Burndown
reports show planned work, completed work, and remaining
work as lines on a graph. They give you and your
stakeholders an at-a-glance status, letting you know if
your project is behind schedule. Or ahead of it.
Now
you can create vibrant burndown reports in Project — no
need to export your data!
To learn how, see Create a
burndown report.
Talk to your team
Project
2013 helps you stay in touch with your team members. Get
progress updates, ask quick questions, or even have
long-term strategy discussions, all without leaving
Project. Just hover over a name and start an IM session,
a video chat, an email, or even a phone call.
You
need to have Lync 2010 or later installed to take
advantage of this feature.
For more info about these
new communication features, see IM chat with a team
member.
Trace task paths
With a complex
project, your Gantt Chart can start to look like a
tangled knot of bars and link lines. To help sort this
out, you can highlight the link chain — or task path —
for any task. When you click a task, all of its
predecessor tasks show up in one color and all of its
successor tasks show up in another color.
To find out
how to turn on task paths, see Trace task links.
Take projects into the far future
With Project 2013,
you can set task and project dates up to 12/31/2149.
That’s a whole century longer than before!
Explore other new features
Share meetings
If you
export Project reports, timelines, or data to other
Office programs, you can take advantage of this new
sharing feature. Join online meetings and share your
PowerPoint slides, Word documents, Excel spreadsheets,
and OneNote notes from any supported device, even if
Office isn’t installed.
Save and share files in the
cloud
The cloud is like file storage in the sky. You
can get to it anytime you’re online. Now it’s easy to
save your Office files to your own SkyDrive or to your
organization’s site. From there you can access and share
your Project schedules, Excel spreadsheets, and other
Office files.
Work from almost anywhere
If you
have Project Online, you can access a full version of
Project from almost anywhere, even on PCs that don’t
have Project 2013 installed. All you need is an internet
connection and a PC running Windows 7 (or later). You’ll
always have the latest version because updates are
automatic.